NDIS support work,
finally simple.
Shift scheduling, clock in/out, AI-written progress notes, and NDIS invoicing — all in one lightweight app. No training required. No per-user fees. Just $15/month.
No credit card required · Cancel anytime · Australian-made
Big software wasn't built for small providers.
Most NDIS platforms charge per user, require weeks of onboarding, and come loaded with features you'll never use. As a sole trader or a small team, you're paying for a system designed for a 200-person organisation.
The alternative — spreadsheets, Word docs, and WhatsApp — means hours of admin every week and notes that barely meet NDIS audit requirements.
There's a better way.
- 📋 Shifts in a spreadsheet
- 📝 Progress notes in Word
- 🧾 Invoices built manually
- 😰 Clock times tracked in texts
- 💸 $150+/month for basic software
- 📚 Hours of training to get started
- 📅 Shifts scheduled in seconds
- 🤖 AI drafts progress notes for you
- 🧾 Invoices generated automatically
- 📍 Clock in/out from your phone
- 💰 $15/month, up to 5 staff included
- ✅ Ready to use in minutes
Everything you need. Nothing you don't.
Kareyo covers the full operations loop of a small NDIS provider — from scheduling to invoicing.
Shift scheduling
Create one-off or recurring shifts, assign workers, and set support item codes. Everything your team needs in one view.
Clock in & out
Workers clock in and out directly from their phone. Actual hours are captured automatically for accurate billing.
AI progress notes
Enter a few dot points about the shift — Kareyo's AI drafts a professional, NDIS-compliant progress note for you to review and save. Attach supporting photos directly to any note.
NDIS invoicing
Generate invoices from completed shifts in one click. Correct rates, support item codes, and billable hours — calculated automatically.
Participant management
Keep participant profiles, NDIS numbers, funding details, and assigned workers in one place.
Staff management
Invite up to 5 support workers by email. They get their own login, see only their assigned shifts, and can clock in/out independently.
Incident reporting
Log incidents and near misses on the spot. Attach photo evidence, timestamped and linked to the participant — stored securely for audit purposes.
Activity log
Every action in the app is logged — who did what, and when. A complete audit trail if you're ever asked to demonstrate compliance.
Progress notes in 60 seconds, not 20 minutes.
Writing compliant progress notes is one of the most time-consuming parts of NDIS support work. Kareyo's AI assistant changes that.
- Type a few dot points about the shift — activities, mood, goals
- AI drafts a professional, person-centred note in seconds
- Review, edit if needed, and save — linked directly to the shift
- Correct NDIS language every time — no guesswork
Add it to your home screen. Use it like an app.
Kareyo is a Progressive Web App. Your staff can install it on their iPhone or Android directly from the browser — no App Store, no waiting for approval, no manual updates.
- Tap "Add to Home Screen" in Safari or Chrome
- Opens fullscreen, feels like a native app
- No App Store needed — always up to date
- Works on iOS and Android
Up and running in under 10 minutes.
No training days. No onboarding calls. Just sign up and go.
Sign up & set up
Create your account, add your participants, and invite your support workers. Takes about 5 minutes.
Schedule & deliver shifts
Create shifts and assign them to workers. Workers clock in and out from their phones on the day.
Notes & invoices
After each shift, write a progress note (AI does the heavy lifting). Generate the invoice in one click.
See it in action
A clean, distraction-free interface — on any device.
Watch the 2-minute walkthrough
From signing up to your first invoice — the whole thing.
One plan. One price. Everything included.
No tiers. No per-user fees. No surprises on your bill.
Everything included. Cancel anytime.
Start 7-day free trialNo credit card required to start your trial.
- Unlimited shifts
- Unlimited participants
- Up to 5 staff accounts
- AI progress notes (150 per month)
- Invoice generation
- Incident reporting with photo evidence
- Photo attachments on progress notes
- Activity audit log
- PWA — works on iOS & Android
- Secure, encrypted data
- Email support
Frequently asked questions
Correct. $15/month covers you and up to 5 support workers — all your participants included. No per-seat charges. If you need more than 5 staff, get in touch.
You'll be prompted to add a payment method. If you choose not to, your account is simply locked — your data stays safe and you can reactivate anytime. Nothing is deleted.
Yes. The AI is specifically prompted to follow NDIS documentation standards — third-person, past tense, person-centred language, correct worker/participant roles. You should still review every note before saving, but the heavy lifting is done.
Absolutely. Kareyo is designed mobile-first. Workers open it in Safari or Chrome, tap "Add to Home Screen", and it works exactly like an app — no App Store download required. They can see their shifts, clock in/out, and write notes all from their phone.
No. If you can use a smartphone, you can use Kareyo. Sign up, add your participants and staff, and you're ready. Most providers are fully set up within 10 minutes.
Kareyo generates invoices from completed shifts with the participant's NDIS number, support item code, rate, and billable hours pre-filled. You can download it and submit to your plan manager or the NDIS portal.
Data is stored securely in encrypted cloud databases (MongoDB Atlas) with photos and documents in Cloudflare R2. Kareyo is built and maintained in Australia.
Yes. Cancel from your account settings at any time. You'll keep access until the end of your billing period.
Ready to cut your admin time in half?
Join NDIS providers who've replaced their spreadsheets with Kareyo. First 7 days free.
Start free trial — no card neededQuestions? Email us at info@kareyo.com.au